Job Description
Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Administrative Assistant
Location : Boston, MA - Hybrid
Key Notes
- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
Responsibilities:
- Serve as a trusted partner to attorneys by managing day-to-day operations and ensuring efficient practice execution
- Coordinate and maintain complex attorney Outlook calendars and travel logistics
- Manage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collections
- Prepare agendas, presentations, correspondence, and confidential documentation
- Oversee meeting coordination, including logistics, material preparation, and follow-up
- Interact directly with clients and external contacts on behalf of attorneys
- Collaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasks
- Maintain and organize electronic and physical filing systems in compliance with firm policies
Requirements:
- A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
- Open to individuals with professional services experience but must also have billing experience.
- Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp
- Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
- Exceptional organizational and time management skills to handle multiple priorities effectively
- A strong work ethic, flexibility, and a positive, dependable attitude
- Proven ability to maintain confidentiality and exercise professional judgment
Education:
- Required: High School Diploma or GED
- Preferred: Bachelor’s Degree
Benefits:
- Medical, Dental and Vision Insurance
- Health savings account (HSA)
- Flexible spending account (FSA)
- Commuter spending account
- Basic life and accidental death & dismemberment insurance (AD&D)
- Short Term and Long Term Disability coverage
- Guide+Thrive (EAP)
- Critical illness insurance
- 401(k) and Profit sharing plan
- PTO and Holiday
- Plus much more!
Job Tags
Temporary work, Worldwide, Flexible hours,