Job Description

Bookkeeper / Financial Assistant

Britescape | Seattle, WA

Role Type: Mid-Level Financial Support (part-time)

Role Overview

Britescape, Fine Gardening & Outdoor Lighting Specialists, is looking for a Bookkeeper to support our daily business functions. In this role, you will organize and process all incoming financial data—from customer payments to vendor bills—ensuring every transaction is captured accurately in both Aspire and QuickBooks Online.

You will work in tandem with the Business Manager, providing accurate documentation and great customer service. Your goal is to maintain an up-to-date and clean financial record that allows the Business Manager to perform high-level reporting and payroll functions seamlessly.

Key Responsibilities: Financial Assistant

• Accounts Receivable (A/R): 

  • Responsible for sending out customer invoices weekly. 

  • Manage the collections process via phone/email 

  • Process credit card payments directly within the Aspire platform.

• Accounts Payable (A/P): 

  • Manage the bill payment cycle for all manager-approved expenses. 

    • Setting up new vendors in QBO

    • Ensure all W-9s are collected and filed before payments are issued.

• Receipt & Email Management: 

  • Monitor the accounting inbox daily/regularly

  • Digital Organization: 

    • Capture digital receipts/bills & enter them into Aspire and QBO

    • Maintain a highly organized digital filing system.

• Bank Feed Maintenance: 

  • Daily/regular clearing of QBO bank feeds. 

  • Ensure transactions match our records and perform "problem-solving" research with our partners when discrepancies arise.

• Month-End Preparation: 

  • Find missing receipts to clear outstanding feed items

  • Ensure the Business Manager has a "clean slate" for the monthly close.

• Administrative Support: 

  • Responsible for the Britescape Accounting phone line

    • Customer Billing inquiries

    • Resolving payment issues with a professional, "Britescape Way" attitude.

Required Qualifications

• Experience: Minimum 1 year of professional, general bookkeeping experience.

• Software: Basic proficiency in QuickBooks Online and Microsoft Excel.

• The Aspire Bonus: Prior experience with Aspire Software is a significant plus

• Communication: Excellent verbal English for collections calls and customer service

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